Eastern Oregon University

Policies and Procedures Handbook

Access to/Use of Library Resources: Circulation Policy

I. Access

A. Library use on premises

Walk-in access to library resources on the library premises is freely available to all.

B. Borrowing

Members of the following groups may borrow EOU library materials:

Patrons must show a valid, current card from a library in one of the above groups to be eligible.

Sage patrons, Orbis Cascade patrons, Oregon Passport patrons, and Town Patrons are not entitled to receive free interlibrary loan requests through EOU. ILL requests from these patrons will be placed for $15 per item, plus any applicable fees from the lending institution.

Individuals with the Oregon Passport Card are limited to checking out ten (10) items maximum on their Pierce Library account.

Individuals wishing to purchase a Library Town Patron Card may do so as follows:

  • The applicant must present identification containing a current address
  • The applicant must sign an agreement to abide by all Pierce Library regulations and policies, and to accept responsibility for all materials borrowed with the card. Failure to abide by library regulations and policies may result in the loss of library privileges and forfeiture of the Town patron borrower's card.
  • The applicant must pay $10 per year (high school students excepted). Note that high school students under the age of 18 also need a signed yellow permission card.
C. Interlibrary loan and off campus access

Free interlibrary loan services and off campus access to library databases are available for:

  • All EOU students, faculty, and staff
  • Employees of recognized affiliates (ODFW, OSU Ag, Military Science, Regional Solutions, Sodexo, Student Involvement, Residence Life, NEOAHEC, OHSU, Eastern Promise Instructors, Sage).
  • Retired EOU faculty and staff
  • Former students with approved extensions for up to two terms.

Individuals in these groups should have an EOU assigned ID number and/or an EOU ID card which allows access to interlibrary loan services and to access library materials from off campus.

II. Circulation Loan Periods

A. In house use

The following library materials or collections are designated for in-library use only:

  • reference materials / theses
  • curriculum library collection
  • *periodicals (including microfiche/microfilm periodicals
  • *newspapers (including microfiche/microfilm newspapers)
  • archive collection
  • aerial photos
  • maps

*Although non-circulating, these library materials may be loaned to other libraries through ILL, for use in the borrowing library only.

B. Loan periods

Loan periods for circulating materials are as follows:

Material Type Student/Patron Loan Period Faculty/Staff Loan Period

7 days, with one renewal 7 days, with one renewal

7 days, with one renewal For the Term
Videos, DVDs

7 days, with one renewal 7 days, with one renewal for feature films; all other films for the Term
Items on Reserve Varies by reserve type, generally 1 hr to 3 days Varies by reserve type, generally 1 hr to 3 days
General collections, Government Documents (including microfiche) 21 days, with three renewals For the Term
C. Renewals

Materials may be renewed in person at the circulation desk, online by accessing your library account, or by telephone at 541-962-3864. To avoid fines, renewal transactions must take place before the item due date. The patron ID number is required in order to renew the item.

II. Circulation Loan Periods

A. Lost or Damaged Library materials

The borrowing library patron is financially responsible for lost, stolen, or severely damaged library materials and/or equipment. Materials cannot be purchased from the library. Patrons may keep the damaged copy of an item after furnishing the library with an acceptable replacement copy, however, the damaged copy must first be submitted to library staff to ensure that the item is properly withdrawn from the system. Any person who has falsely claimed to have lost materials simply to retain possession can be charged for illegally possessing state property.

Library fines for lost or damaged items are as follows:

  • $75.00 minimum charge (lost item)
  • Charge to be determined (damaged item)
  • A $15.00 non-refundable processing fee will be assessed for each item declared lost/damaged. In addition, the borrowing library patron is also responsible for the replacement cost of each item damaged or not returned, and the amount of the fine incurred prior to the item being reported missing.
B. Overdue Library Materials

Overdue days are counted from the first day the material became overdue to the day the material was returned to the library. Days on which the library was closed are not counted.

To ensure maximum availability of materials, the library collects fines from patrons who do not return materials within the prescribed loan period. The purpose of imposing a fine is to encourage the prompt return of all materials to the library. Patrons receive two (2) overdue notices. All patrons with materials which are 21 days overdue receive a final bill for the replacement cost plus processing fee and any accrued fines. Borrowing privileges may be blocked until the debt is satisfied. The library reserves the right to order a similar work in the subject area as a replacement. If overdue material is returned or replaced within one year, the fee for replacement (but NOT the overdue fines or processing fee) will be refunded.

Fines and other charges per item:

  • $0.50 per hour (materials on hourly reserve)
  • $1.00 per day (materials on daily reserve)
  • $1.00 per day (audiovisual materials: DVD, VHS, CD, etc.)
  • $0.50 per day (all other materials)
  • $20.00 per item (maximum fine*)

*Upon reaching the $20.00 maximum fine, an additional $15.00 replacement charge will be automatically assessed.

Flagrant rule violation could result in a fine of $1.00 per day and/or a loss of library privileges.

C. Debt collection

All monies owing are collected in the Student Accounts Office. A library patron's borrowing privileges may be suspended until all library obligations are resolved.

Patrons with a history of delinquent borrowing habits from the most recent three terms may be limited to five (5) items checked out at any one time during subsequent terms. This limitation will be in effect until removed by the library director.

Students’ grades and transcripts are placed on hold until obligations are resolved. Library patrons wishing to dispute fines or other library obligations should appeal to the Circulation Supervisor or Library Director.

IV. Recall

All materials are subject to recall. The original borrower is guaranteed a normal loan period with no renewal, if the item is recalled. Materials needed for reserves are handled as rush recalls and take precedence over other recalls. In this event, patrons recalling the same item will be notified that the item is being placed on reserve.

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